Project Reference : 2025-1-FR01-KA220-HED-000351330
Name of the project: FOSSBot4AI Teaching AI to higher education students using an open-source and open-design educational robot
Programme: Erasmus+ KA220-HED – Cooperation partnerships in higher education
Name of the event: 2nd Transnational Project Meeting (TPM)
Place and date: Poznan University of Technology (PUT), Piotrowo 2, Poznan, Poland
Date: 13-14 July 2026
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| Code | Organisation | Role |
| P1 | ECAM-EPMI – France | Coordinator |
| P2 | PUT Poznan University of Technology (POLITECHNIKA POZNANSKA) – Poland | Host Partner |
| P3 | HUA Harokopio University of Athens (CHAROKOPEIO PANEPISTIMIO) – Greece | Partner |
| P4 | ATERMON B.V. – Netherlands | Partner |
| P5 | GFOSS Open Technologies Alliance – GFOSS (ETAIREIA ELEYTHEROY LOGISMIKOY LOGISMIKOY ANOIKTOY KODIKA) – Greece | Partner |
| P6 | ETU Erzurum Technical University – Türkiye | Partner |
Meeting Agenda
Day 1_Monday 13 July 2026
Educational Framework, PUT inputs, WP2/WP3 transition and FOSSBot:v2 design
| Time | Session | Main focus / key topics | Partner(s) |
| 09:00 | Welcome and opening | Welcome from Poznan University of Technology Participant introduction Meeting objectives and agenda approval | P2 |
| 09:30 | Project status overview | Overall project progress Status versus proposal timeline Completed milestones, deliverables submitted and upcoming deadlines | P1 |
| 10:00 | WP2.3 – Final review of AI Framework Topics | Five Big Ideas in AI Educational framework structure and competency-based approach Learning outcomes, curriculum organisation and quality review Final partner comments and missing elements | P1 / All |
| 11:15 | Coffee break | All | |
| 11:30 | WP2.4 – AI Projects Design & Educational Resources Development | Review of AI project concepts and educational scenarios Learning activities, teaching materials, templates, manuals and instructions Resource structure and transfer to WP3 requirements | P3, P1, P2, P5, P6 |
| 12:45 | Demonstration of educational materials developed by PUT | Course structure developed at PUT Examples of exercises and teaching methodology Use of educational resources and FOSSBot-related inputs | P2 |
| 13:30 | Lunch break | All | |
| 14:30 | Campus / lab tour – Poznan University of Technology | PUT facilities visit Identification of relevant teaching/lab practices for FOSSBot4AI | P2 |
| 15:15 | WP2/WP3 transition and WP3 overview | Educational framework and AI resources to be transferred to WP3 WP3 scope, timeline, dependencies, risks and expected deliverables | P2, P1, P3 |
| 15:45 | Coffee break | All | |
| 16:00 | WP3.2 – FOSSBot:v2 Design | Objectives, design constraints and expected improvements Hardware support, reduced assembly time, sensors and educational use cases | P3, P1, P5, P6 |
| 16:40 | Day 1 decisions and responsibilities | Design priorities Open technical points Responsibilities and inputs required before Day 2 | All partners |
| 17:00 | End of Day 1 |
Day 2_Tuesday 14 July 2026
Localisation, technical development, simulator link, dissemination, quality and action plan
| Time | Session | Main focus / key topics | Partner(s) |
| 09:00 | Day 1 summary | Summary of key decisions Confirmation of pending questions for Day 2 | P2, P1 |
| 09:15 | WP2.5 – Localisation planning and responsibilities | Translation workflow Partner responsibilities and language versions QA procedures, translation timeline and publication strategy | P2 / P1, P4, P5, P6 |
| 09:45 | WP3.3 – User Interface & Software Stack | Architecture, tools, libraries and repositories User interface requirements: usability, accessibility and educational relevance Partner validation process | P3, P5, P4 / All |
| 10:45 | Coffee break | All | |
| 11:00 | WP3.4 – Test kits, assembly manual, inventory and packaging | Test kits development process Assembly manual structure and evidence requirements Inventory list, procurement assumptions and packaging | P3, P4, P5 |
| 11:45 | WP3.5 – Dry-runs / Internal Testing 1 | Testing methodology and scenarios Hardware, software, assembly and educational usability evidence Testing templates and partner responsibilities | P6 / All partners |
| 12:30 | Lunch break | All | |
| 13:30 | WP3.6 – Localisation of technical documentation | Assembly guide localisation Technical terminology alignment Translation workflow for FR, PL, EL, NL and TR | P1, P2, P4, P5, P6 |
| 14:00 | WP4 forward-looking discussion – FOSSBot virtual simulator | Simulator concept and platform requirements User requirements derived from WP3 Development timeline and link with Academy | P3, P5, P4 |
| 14:30 | Promotion plan and communication alignment | Visual identity, target groups and recruitment approach Dissemination activities, communication plan and evidence collection | P5 / All partners |
| 15:00 | Quality Assurance and KPI monitoring | KPI framework review Deliverable quality monitoring, risk register and progress indicators Reporting requirements and documentation evidence | P2 / All partners |
| 15:30 | Coffee break | All | |
| 15:45 | WP3 deliverables review and consolidated action plan | D3.1 to D3.13: ownership, deadlines and validation workflow Cross-WP dependencies, upcoming milestones and future consortium meetings | P1, P2, P3 / All |
| 16:35 | Preparation of D3.3 Meeting minutes | Decisions, open points, action items and responsibilities | P2, P1 |
| 16:50 | Closing remarks | Summary of decisions Confirmation of action points Evaluation of TPM2 and formal closure | P2, P1 |
| 17:00 | End of TPM2 |
